What should I wear?

Feel free to wear whatever you feel most comfortable in; we are aiming for a casual and relaxed atmosphere. Bring layers, as Oklahoma is still warm in October, but university rooms may be cold due to air conditioning. You may have to walk across campus sites and downtown to get to certain sessions or to go on a walking tour, paint, or dance (depending on your Do-It-Together activity selection) so appropriate clothes and shoes would be helpful.

What is the weather like in Tulsa?

Early October in Tulsa, Oklahoma, typically experiences high temperatures in the upper 70s°F to low 80s °F (around 25-28°C) and lows in the mid-to-upper 50s°F (around 13-15°C). The weather is often pleasant, with partly cloudy skies and a modest chance of rain showers. It’s a good idea to dress in layers and bring a light jacket to stay comfortable during the event.

Where do I check-in?

Upon arrival you will be greeted by our check-in table where you will be able to collect The Gathering materials and your name tag.

What are the events?

See our agenda for more information about the activities of The Gathering.

Who can I reach out to if I need assistance?

If you need assistance with Gathering-related issues please contact Walid Mosarsaa ([email protected]). There will also be volunteers spread throughout The Gathering. For urgent needs pertaining to safety and security, please contact the University of Tulsa's public safety at +1 (918) 631-5555. In case of an emergency please call 911.

Will meals be provided and dietary restrictions accommodated?

Yes, most meals will be provided as indicated in the schedule. All participants should indicate their dietary restrictions in the follow-up form. If you are unsure whether you have communicated your dietary restrictions, please let us know by emailing Walid at [email protected]. Also, please bring a reusable water bottle with you to The Gathering. We want to be conscious of the environment and not order water bottles daily.

Is virtual participation possible?

No, all events will be in person.

Will a list of attendees be made available?

Yes. We are working on collecting the names and contact details of attendees who are interested in sharing their information with fellow attendees.

What is the refund policy for those who paid for registration?

Gathering registration may be canceled with a full refund (less any fees charged by the processor) provided written notification is received any time up until four (4) weeks prior to the Gathering start date. A 50% refund (less any fees charged by the processor) is available for Gathering registration provided written notification is received between four (4) weeks and two (2) weeks prior to the conference start date. No refunds will be granted within two (2) weeks of the Gathering start date. In the case of an emergency/extenuating circumstances, special requests may be considered on a case-by-case basis. Refund requests should be submitted in writing to: [email protected]

NOTE: Please allow one complete billing cycle before refunds appear on your credit card statement.